A dedicated board portal serves as a central point to update and remind members of documents, agendas, and other information. It streamlines the entire process and ensures that the governance standards are adhered to. The most effective solutions are created with an emphasis on user experience, assisting users of all levels of technology-related comfort. They also guard against cyber-attacks that can affect nonprofits by offering granular access management and robust security features such as encryption and secure app hosting.
If boards are dependent on traditional email or free file-sharing platforms, it can be difficult to keep up with changes in documents. Users have access to the most current version of files at any time, from any device. They can even create an online link that is continuously updated and shared with the stakeholders. This helps everyone stay informed and also saves time for staff preparing for meetings.
A good solution will not only store and distribute material for meetings, board materials and other information but also allow directors, either online or offline, to collaborate on documents using real-time tools like page synchronisation tools, laser pointers and private annotations. Boards can also vote, evaluate action items and oversee the decisions of a central dashboard.
A good solution will provide a high-quality videoconferencing platform integrated with the board portal, which lets users collaborate in real-time without switching between different applications. It should also offer an array of support services to help users get the most of the platform and avoid costly mistakes. Additionally, it should provide the option of storing data in various locations to ensure compliance with local laws as well as the ability to quickly and easily export data into the format that is used by auditors.
