A board meeting is a formal gathering that brings together the senior management of an organisation to discuss governance control, oversight and decision-making. These meetings are usually scheduled frequently, such as quarterly or monthly, and may also be ad hoc to address urgent matters.
A well-organized agenda for meetings will ensure that the boardroom session runs smoothly and that all important issues are addressed within the time frame available. It is essential to keep the minutes of meetings short and clear, so that board members can review them later or pass them to other stakeholders.
The most productive meetings finish with a list of follow-up actions and tasks for the board between meetings. Boardable’s Minutes Maker features allow you to quickly create minutes of board meetings for distribution, while the Task Manager allows you to assign specific tasks to board members. Distribute the minutes as soon as you can, at least within a week of the next meeting. This will ensure that attendees know their duties and responsibilities.
It is essential to create an environment that encourages respect and collaboration. Encourage people to have different perspectives and utilize the tools for communication on the board portal to encourage active listening.
Additionally, it’s useful to hold regular informal meetups outside of the click for more boardroom to inspire camaraderie and more natural conversation in your formal meetings. This is especially useful when your business has global operations. You can also bring the board into operational locations to see how things are carried out in the field. This can assist the board become more involved in the company and also help the bottom line of the business.
