Board documents are the foundation of any organisation, no matter if it is a charity or community, or an organisation. They provide the structure and governance for the organization. Without these documents, there would be no guidelines regarding how to act and no accountability for the organisation. They are not only important to ensure that the board meets its fiduciary responsibilities as well as offer transparency and accountability to stakeholders.
It is important to have the right documents available before a board of directors meeting. This will facilitate an efficient discussion and ensure that all swrc2.info participants are prepared. This can only happen if the information is presented in a clear, concise and complete way.
Agendas, annual reports and financial reports are some of the most important documents that are produced by boards. The organization that is responsible for them these documents can be made public, or kept secret. However, they all provide information on the direction of an organization and its progress to stakeholders.
Another important document that is often not considered is the board’s policies, which set out guidelines and standards for how boards should work. These could include a self-evaluation of the board’s staff relations, a board-staff relationship and volunteer policies, as well as financial management practices.
Organizations are increasingly utilizing electronic board books, like the BoardWorks portal. This can reduce costs by removing the need to print, bind and mail paper files. These platforms also permit more involvement of directors during meetings as they are able to quickly access and find documents on the platform.
